If you will be sending a file to us for processing please read the following which describes the data and media formats you may use. We prefer to receive your data via e-mail since it is the fastest and generally the easiest way for you to take advantage of the Veris services. Normally, e-mailed files are received, processed and returned within the same day and will be encrypted, for maximum security.

Other media you may use are diskette and CD-ROM.Contact us for address to use if you will be using a package service other than the U.S.Postal Service. Regardless of the media you use, ALL FILES MUST BE IN ASCII FORMAT. If your file is sent to us in a fielded Excel database we will export it in the format needed so you need not be concerned with the formatting options described below.

Each record must contain at least a social security number. For the most accurate and thorough report, we recommend that your data include a date of birth for each social security number. You may have whatever other fields and information you wish up to 4096 bytes per record.

If your data contains more than a SSN and date of birth, it may be laid out in any order, but you must tell us where in the records the SSN and date of birth occur. Following is a detailed explanation of some of the options you may use when sending us records. The record used as an example here has five fields:

1. An account code of 5 characters
2. SSN of nine or eleven characters (######### OR ###-##-####)
3. Date of birth (mm/dd/yy OR mmddyy OR mm/dd/ccyy OR mmddccyy)
4. Name
5. Name (first and last name appear as two fields since a space, comma, tab or comma and quotes is used between them)

Space Delimited:
Variable length record 4096 bytes maximum.

Please note: a space delimits a new field so there can be no spaces within fields.

Three examples of same record:

• A1234 001-01-0001 04/16/02 Grace Muzzy
• A1234 001-01-0001 04/15/1902 Grace Muzzy
• A1234 001010001 04161902 Grace Muzzy

Tab Delimited:
Variable length record 4096 bytes maximum.

Three examples of same record:

• A1234 001-01-0001 04/16/02 Grace Muzzy
• A1234 001-01-0001 04/16/1902 Grace Muzzy
• A1234 001010001 04161902 Grace Muzzy

Comma Delimited:

Variable length record 4096 bytes maximum.

Three examples of same record:

• A1234,001010001,041602,Grace,Muzzy
• A1234,001-01-0001,04/16/02,Grace,Muzzy
• A1234,001-01-0001,04/16/1902,Grace,Muzzy

Comma and quote combination:

Variable length record 4096 bytes maximum.

Three examples of same record:

• "A1234","001010001","041602","Grace","Muzzy"
• "A1234","001-01-0001","04/16/02","Grace","Muzzy"
• "A1234","001-01-0001","04/16/1902","Grace","Muzzy"

No Delimiter Used:

As in mainframe file; record length 4096 bytes maximum.

All fields must be the same size in all the records. No line terminator is necessary. Two examples of same record where first name is 10 characters, last name is 12 characters:

• A1234001010001011602Grace Muzzy
• A123400101000101161902Grace Muzzy

Questions?

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